YES Arrivals Webinar!

Everything You Need To Know! 

Welcome to your YES Arrivals overview! Whether you are a seasoned SP orientations volunteer or are a newbie ready to take on the exciting challenge of 322 students, we welcome you to watch the webinar below. You will find details to the general schedule of the orientation along with detailed descriptions of the many different jobs you may be doing! We would ask that you familiarize yourself with the information below to make our meetings at the orientation site as productive as possible. We're ecstatic that you will be with us through our first batch of arrivals in August! Thanks again for your dedication to the YES Program; it does not go unnoticed!

~Potential Tasks~

CONTENT DAY TASKS: 

Lead Facilitator

• Oversee a group of students organized by placement organization.
• Lead content sessions with help from OAs.

Orientation Assistant

• Assist Lead Facilitators and help guide the group you are assigned to through content sessions. 
• Assist with travel & logistics as needed throughout orientation. 

HOTEL LOGISTICS TASKS:

Registration Manager

• Supervise registration process
• Supervise Registration Volunteers
• Communicate with Room Key Manager
• Oversee passport collection and give passports to relevant SP staff upon the end of your shift. 
• Collect registration documents ensuring that all students and their signatures are accounted for. 

Registration Volunteer

• Handle registration process at individual country tables
• Ensure all students are in possession of all respective documents
• Follow all directs and pay close attention that all student signatures and relevant checks are accounted for/completed. 
• Collect all passports and hand over to Registration Manager

Room Key Manager

• Collect room keys from hotel staff (front desk)
• Cross check final rooms with master rooming list (in Staff Office)j
• Bring room keys to respective registration tables
• Communicate room key updates with registration manager

Luggage Manager

• Direct students with their luggage to the luggage room
• Ensure that luggage is dropped off in an organized fashion in front of country signs, leaving room for paths. 

Bus Captains

• Ensure that all respective students are present at meeting point 30 minutes before bus departs. 
• Communicate with Wake-Up Manager on students that are still absent from meeting point. 
• Direct students to respective buses. 
• Check students off as they board the bus. 
• Hold and distribute passports to students before flight check-in. 
• Assists airport staff/volunteers at airport. 

Bus Riders

• Direct students to the meeting point before bus departure
• Assist bus captain with counting, handing out materials and other tasks that are required by the bus captain.
• Check the bus after students unload to ensure no belongings are left behind.
• Assist airport staff/volunteers at airport. 

Wake-Up Manager // Wake-up Crew

• Ensure that students are awake on time. 
• Assist in finding students that are not ready for bus departure 30 minutes before the bus departure time by communicating with the bus captains and bus riders.

AIRPORT TASKS

Lead Flight Greeter

• Gather students at meeting point upon arrival
• Ensure that all students are accounted for at the meeting point
• Ensure that students are not blocking the walkway
• Ensure that all students are accounted for before boarding the bus
• Retain constant communication with AFS Travel Staff 

Assistant Lead Flight Greeter

• Assist lead flight greeting in gathering students at meeting point
• Attend to any lost luggage situation
• Communicate with lead flight greeter

Flight Greeter

• Give the students a warm welcome to the US! 
• Direct students to the meeting point from the arrival area.
• Assist in finding students that are missing from the meeting point
• Communicate with lead flight greeter

Above all, we hope you have lots of fun with this newest batch of YES students!